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Time-blocking is a powerful productivity tool for maximizing the amount of time you have available, and for liberating your time to focus on what matters most. Yet over the years of talking to women who use our planner (and others who have a heart for intentional living), we’ve found that many of people are intimidated by the concept of time-blocking, don’t know how to make it work for them, or simply feel like it’s just too structured and stiff.

We totally get this! No one wants to feel pressure to make their intuitive daily rhythms “work” on paper before they're "allowed" to move forward on them. No one wants to feel like there’s no flexibility for spontaneity, or to feel false-guilt when things don’t go “as planned.”

Thankfully, the way we approach time-blocking feels nothing like putting a straight-jacket on your day.

Effective yet flexible rhythms are one of the key building blocks in a sustainable and intentional lifestyle. But trying to copy a guru’s routine, whether for work or home life, quickly becomes overwhelming. There are dozens of “best practices” out there, so where do you start? How do you decide what you need in your personal rhythms?

Create a rhythm for your unique lifestyle

In this episode of the podcast, you'll get long look into how each of us approaches our morning and evening rhythms. Although we all have similar values—and we're even in similar stages of life—each of our rhythms look different.

Here's the thing about rhythms: they have to be crafted for your lifestyle, congruent with your season of life, and based on what you and your family value. I remember listening to a podcast years ago that said that "'should' is not a sustainable why." This idea holds true for rhythms. Feeling like you "should" get up before the kids, will not be a strong enough "why" when your alarm goes off at 6am. But if you begin to know in your core—because you've taken the time to reflect on your personal experience—that getting up before the kids sets you up for a better, more peaceful morning, this core knowing can easily become a very strong "why."

One of the most essential features in our Classic booklets is the time-blocking section on the day spread.

When researching how to increase productivity — especially when needing to balance multiple roles in one day — there was one practical skill that came up again and again: time-blocking.

It’s highly recommended by productivity experts, and after using it in our own lives, we get why. When you make space to get realistic about your time availability, set up habits and rhythms, thoughtfully organize your tasks, apply prioritization and batching methods, and pad everything with ample margin—your productivity will increase.

As we've said before, the Classic booklet is the muscle of the Evergreen Planner system. It is intuitively designed to help you plan your weeks, time-block your days, organize your thoughts, develop highly effective habits, and generally make space for the most important things in life. It is a way of planning that will grow with you as you hone your planning skills & planning rhythm. The way you use it in your first month will likely be entirely different than the way you use it 12 months in. 

Begin by folding or tearing the perforated edges of each day page of your current week. This creates the dutch door effect in the layout, and will allow you to see your week's agenda and your day spread at the same time. {pro-tip: folded/torn pages can be used for lists, scratch notes, given to kids for notes or paper chains, and easily recycled when no longer needed}

Your planner is a hub for your brain. 

But is there ever a right time to take a break from your planner?

From the hearts of three fellow busy women, let us offer you some solace with a resounding YES.

The planner is absolutely incredible for charting out rhythms, decluttering your mind, storing tasks and reminders, housing the flexible structures you want to build into your days, providing real-life context for your goals and plans, and helping you get laser-focused on the things that matter most in just minutes. 

But sometimes life happens in such a way that trying to dive into our planners feels heavy, out-of-context, or forced.